Operator Level

BookMine has various levels of security depending on the version you have purchased.

BookMine requires every operator to have an operator account which identifies them at login and determines which areas of the program

they have access to. The operatorId is optionally used to track sales and other functions. Operator accounts are set up by an administrator. To configure operators go to Main SWBD - Admin and invoke the "Administer Operator Accounts" command.

From here you can set up new operators, suspend old ones and specify the security level for them. Note: security levels take effect only in the Enterprise version of the program. In the non-Enterprise verisons all operators are equal.

All security settings are accessed from the Main SWBD - Admin interface.

BookMine POS Plus and Marketing - single level security

BookMine POS Plus and Marketing come with a single level security with optional security on a predefined list of sensitive operations. An administrator can optionally specify a hidden Admin password to limit access to these functions. In addition there is a confirmation password that is used merely to alert the operator that they are about to proceed with a potentially damaging operation such as adding 1000 contacts to a distribution list or deleting a contact or inventory record. This password can only be set or changed by someone who has access to the Admin area (contact the vendor if you forgot the password) but is known by every operator as it is needede for normal POS operation. It is a device to ensure the operator is paying attention to the process they are agreeing to as opposed to preventing them from carrying it out.

The optional Admin password prevents operators from carrying out specific tasks. It can only be set by someone who has access to the Admin area. If set this password is required when an operator wants to carry out any of a preset list of operations that are deemed potentially harmful, such as changing the quantity on hand for an item or placing items in purchase orders using the replenishment interface. If this password is not set then access to these operations is via the standard, non-secret confirmation password (see above). If Multi Level security is active then these functions are available to Supervisor or Higher only.

BookMine Enterprise - Multi level security

The enterprise version has a 5 level security model. Operators are assigned a security level when they are set up which determines the areas of the program they can enter. See below for an overview of the limitations on operators if multi level security is activated.

In addition the confirmation password (see above) is still used to alert the operator that they are about to proceed with a potentially damaging operation such as adding 1000 contacts to a distribution list or deleting a contact or inventory record.

Configure Multi level security

To configure multi level security go to Main SWBD - Admin - Operator Level Security. Click the "Activate Multi-Level Security" command and follow the instructions. The operator levels already set up will not be active until BookMine is restarted on the client workstation. To modify security levels and generally administer operators use the "Administer Operator Accounts" command.

Overview of restrictions in Multi level security.

The following is a list of the areas that operators of different levels have access to. Each level has specific permissions as well as all the permissions of the levels below them.

Administrator