Publishing a catalogue in effect freezes its contents, preventing further additions or deletions unless explicitly reactivated by the user (requires entering an enabling password).

During output of a catalogue you are given the option to publish or republish the catalogue. Publishing results in the following:

• The sort order specified in the output format you selected for outputting is applied to the records. Note: Unpublished catalogues do not have any sort order applied.

• The section order that you most recently specified is applied to the catalogue, if the primary sort order in the Output Format is set to CatSection. This can be set from the main Catalogue screen (Sec Order command) or on the output screen when a catalogue is selected for output.

• Entry numbers are assigned to each record, starting at the value you specify.

• The catalogue is flagged as being published. No additions/Deletions are allowed unless it is explicitly unpublished.

Note: the modified section order is applied only when you publish a catalogue. Catalogues that are already published will not inherit changes to the section order unless they are Republished, an option available during output for any published catalogue. This prevents entry numbers changing from one output to the next. Publishing in effect freezes the section order and entry numbers, a desirable feature. If, however, you modify the section heading text, the new heading text is reflected in all subsequent outputs.

If the entry numbers are being used to track items in a hardcopy catalogue, republishing the catalogue after it has been sent to the printers may result in inconsistencies.

Note: You do not have to explicitly set the order again unless you wish to specify a different order or the catalogue being processed includes a section which has never been included before.