The easiest way to set up a new output format is to duplicate an existing format that is closest to the format you require and then modify the duplicate. For example you may just want to add an extra field or two to an existing format. In this case duplicate the format and include the desired extra fields in the duplicate.

The Output Format Screen is the only place from which you can create or modify output formats. If you have to set up a new format from scratch enter a new name in the field provided for selecting format at the top of the form. You will be presented with a blank format Screen which you can use to specify your requirements.

Setting up an output format involves the following steps which are best carried out in the order specified , to avoid any interlocks, if applicable:

• Select the source of the records

• Select the destination for the output

• Select the fields to be included and the character formatting to be applied, and enter any text that is to precede or follow field text.

• For Stock or Catalogue records specify if catalogue section headings are to be output.

• Specify how record numbering is to be handled

• Specify the sort order for records

• If the destination is Word specify font type and size

If the destination you select is Web (or HTML) you can use the Setup Web Page button to setup the overall look of the Web pages, such as setting standard preamble and post amble text to included, setting the background colour for the page, and whether you want records to be included in table format. Experiment with this option to get the desired result.