BHT3000, BHT-7000 and BHT-8000 Series Hand held Terminals

NOTE: If you are using a Denso Data Logger to import counts into the stocktake you must ensure that the name of the StockTake contains  only alphanumeric characters. A name such as StockTakeJun2014 is fine whereas StockTake Jun/2014 will cause problems when you attempt to upload counts using the Denso upload utility. You will receive a message that says the file path is illegal.

BHT portable data terminals (PDT) from Denso can be used to scan multiple product codes and optionally, item counts, which can be imported into Bookmine via a Serial comms cable. This is much faster and more efficient than entering each count manually into BookMine. The computer used for uploading counts has to be configured to understand the precise format used by the BHT Data Terminal when it transmits the data to the computer. A transfer utility from Denso also has to be installed on the computer used for importing from the device. This is provided as part of the installation package but it has to be configured before it will operate properly. InfoMining will provide help on this matter.

CHECK the Date Time on the Denso device before entering counts.

Note: Check the data and time is correctly set in the Denso BHT device before recording counts. The format required by the Denso BHT8000 is yymmddhhnn   eg 0806211545 = 21/Jun/2008 at 15:45 . This format must be adhered to or the sales compensation process used in "live" stocktakes will not operate correctly and could greatly distort the final counts. Bookmine will warn you if you attempt to import counts where the imported date time is significantly different to the computer's system date and time.

Denso portable data terminals have to be configured to match the data formats expected by BookMine. When first bought these devices are blank, requiring an operating system and stocktake software program to be loaded on them before the data formats can be even configured via the user interface.

Configure the device to match data format expected by BookMine.

BookMine expects the portable data terminal to be configured to produce data files that have either 2 or 3 fields. The 2 field data files have rows with two values, a 13 digit product code and a Date/Time field. The 3 field data files have rows with three values, a 13 digit product code, an item count and a Date/Time (format yymmddhhnn). The device must be configured before it can be used to record counts. See the device’s user's manual for details.

To import data into BookMine from the BHT PDT proceed as follows:

Collect data counts

• Collect the data using the Denso portable data terminal (PDT). The Denso BHT device can be configured to assume single counts on each scan or to expect the quantity to be manually entered after each scan. BookMine can accept either format. BookMine will auto detect the mode based on the number of fields transmitted per count record. If configured by InfoMining the device will be loaded with two programs for capturing counts, one that requires the user to enter the quantity after a barcode is scanned and the other that assumes a single count on each barcode scan.

• When finished scanning counts into the data logger turn it off and connect it to the computer via the transfer cable. (This is typically connected to Comm port 1 or 2 but may differ on your computer). Turn the PDT device back on.

• On the PDT device select the file to be upload to the computer (this is the file you used to record your counts into above.)

Import Counts into BookMine

• In BookMine go to the import Queue screen (Click Import Counts from the main stock take interface). The queue should be empty before importing more counts. Any items in the queue are those left over from the previous import because they could not be automatically matched to any product code for any item included in the stock take. At this point you can either (i) manually associate these counts with existing Stock records (ii)create new stock records to represent them or (iii) just delete them if they are not part of the stock take.

• To start the import in BookMine: working from the BookMine import screen, click the Import Data button. You will be asked to start the transmission from the PDT device before continuing.

• On the PDT device select Transmit mode and Start the Transmission.

• In BookMine Click Yes to indicate the transmission from the PDT device has begun. BookMine starts uploading the count records to the computer. If everything is ok the PDT device screen displays an incrementing record count and BookMine displays a progress bar to show the records are being imported into the holding queue.

• Once finished the PDT device beeps and will prompt you to delete the file. DO NOT DELETE until you are convinced that all the data has been uploaded into the BookMine holding queue. If you expected 200 count records and only 10 are displayed in the import queue something is wrong. Investigate before deleting the count file on the PDT device.

• The imported counts are stored in a temporary queue and displayed on screen. When the transmission finishes BookMine attempts to match each record in the import queue with an existing item in the active Stock Take or Stock records. Imported product codes not matching Stock items not already included in the active Stock take (you may be doing only a single department) are added to the Stock Take and the count is added. If no match can be found the record is left in the import queue for subsequent manual handling. Matching is via the product EAN/ISBN code. Records that are matched are imported into count records and deleted from the queue automatically.

Manually processing Records left the import queue

Records remaining in the import queue after import could not be matched by product code (EAN/ISBN) to any existing item in the active Stock Take or to any product in your main stock records. This can happen because of incorrect codes, damaged labels on goods, or the item has never been recorded in your inventory before. Examine the queue, item by item, and manually associate each item with existing Stock records or create new records to represent them. As each is manually associated the corresponding counts are imported into the Stock Take and the item is removed from the holding queue. Ideally, when you are finished the holding queue should be empty.

Quick tips on using the Denso 8000

The PW button turns the device on and off. It requires holding for a few seconds to respond to prevent accidentally turning the device off.

When you turn the device on it automatically displays the User's menu. If not click the F1 button. From here you can

• 1 “Collect Data” mode : Collects data by reading a bar code and entering quantities from the keypad.
• 2 “Select File” mode : Selects the data file to be used to collect counts.
• 3 “Transmit File” mode : Transmits data files to the host computer.
• 4 “Delete data” mode : Delete collected data. Typically done after a successfull transmission to the computer.

During Data Collection or any other mode click the F1 key to return to the User's menu.

The C and BS key clear an entry making it ready for reentering. 

The M1 and M2 keys are used to scan a barcode.

The ENT key is used to enter keyboard data. 4 ENT will enter 4 into the quantity field during data collection.

You can exit data collection mode by pressing the F1 key. You can return to data collection mode any time later to continue where you left off. If you turn off the device during data collection it will return to that mode when next truned on.

To Display the Manager's Menu press the SF and F4 keys together.

• 1 “Create File” mode : Creates new data collection formats.
• 2 “Delete File” mode : Deletes format files.
• 3 “Set Condition” mode : Sets the communications parameters, magic keys and data file names.
• 4 “Options” mode : Sets the automatic powering-off function and LCD backlight function.
• 5 “ImportRGST file” mode : Imports a new EASYRGST.DAT file which stores data to be set in the manager’s menu.

Please see the User's Manual for the Easy Pack V8 for the Denso BHT 8000. This is provided as part of the Bookmine installation. The document is a technical description of the collection program and the device.