Working on the Output Format form: The fields to be included in the output can be selected from the Output Format Screen once the Source of the records has been specified. Make sure the Source is correct before continuing as subsequently changing the source will cause all fields already included at that point to be deleted.

Fields can be included using the include a field command button at the bottom of the form. The fields already included are displayed, in the order they will be output, as records in the subform halfway down the Output format form. Each field, along with any text to be included with it and any formatting to be applied to it, occupies a single row in the subform.

The available options are, starting at the leftmost column are:

PreChar textText that will precede the field text.

SpaceDo you want a space between PreChar text and the contents of this field.

FieldThe field to include. Select from the list presented.

SpaceDo you want a space between PostChar text and the contents of this field.

PostChar textText that will follow immediately after the field text.

BoldApplies bold format to field text

UnderlineApplies Underline format to field text

ItalicApplies Italic format to field text

NewParaNew line after this field See note below.

NewLineNew line after this field. See note below.

Note on NewPara vs NewLine: NewPara and NewLine have the same effect in any text based output, i.e. a new line is inserted, but have subtle differences in Word and HTML outputs.

A NewPara is interpreted as a <P> tag in HTML output and as a New Paragraph in Word Documents. In justified paragraphs in Word short lines will not be overly strectched if a paragraph break is used.

A NewLine is interpreted as a <BR> tag in HTML output and as a hard line break in Word Documents. In justified paragraphs in Word this will cause short lines to be overly strectched. In Word spacing between paragraphs is determined by the "spacing before" and "spacing after" properties (under Format -paragraphs in word). This can be used in conjunction with the NewPara and NewLine settings in InfoMine to control the spacing between records in Word outputs.

In HTML the only way to get multiple line breaks is to use <P><BR><BR>…..

Successive <P> tags will not produce more line spaces in Web documents.

Examle showing how to specify output format.

The field order will be the same as the order of the field records as read from the top.

When the New Para? (or NewLine, see above) box is ticked the next field from the current record or the first field from the next record will appear on a new line.

The last field should have the New Para? (or NewLine, see above) box ticked to have each record displayed on a separate line. To insert a blank line between records (i) add another format record (use the Include a field button) after the last field from your records (ii) leave the Field name entry blank, and tick the NewPara? (or NewLine, see above) button.