The POS sales interface provides all the functions required to process counter sales and other transaction types directly to customers. The Scan/Add field is the primary way to add items to the current invoice either by scanning a barcode, entering a title or a stockid. See the ToolTip help by placing the mouse over any field for a few seconds. Focus returns to the scan add field after every operation. The focus must be in this field when an item is scanned.

To display any sale in detail enter the Transid into the Goto Trans field and press the Enter key. This can be used when a customer wants to return an item. Enter the id on the sales docket and then go to the payments area to process the return.

Main functions :

• New Sale (F3) – process standard Counter Sales in a loop

• All Other Trans – start any type of transaction, including a counter sale. Laybys, deposits, gift vouchers etc can be processed via this button.

• Scan/Add Item – When the cursor is in this field the operator can add an item to the current invoice by (I)Scanning a valid ISBN/EAN or UPC on any item, (ii) entering the start of any title (iii) entering “/ “ followed by a valid stockid. If a valid ISBN/EAN is entered and a match is found the item is automatically added to the invoice. Otherwise the user is presented with a list of candidates to select from or reject.

• Add (F4) items to the current invoice. The user is present with a screen with a Scan/Add field and Quick Add Department buttons. Quick Add department buttons can be used to process items generically that have not been catalogued into Stock records.

• Remove (F5) item from invoice. Click on the item to be removed then click this button to remove it. The item is returned to Stock.

• Pay (F6) Enter payment for an invoice without printing a docket.

• Pay/Print (F7) - Enter payment for an invoice and print a docket.

• Print Full – print a full page invoice to the default, non docket style printer. If not already fully paid you are prompted to enter payment

• Open cash drawer – opens cash drawer if correct password is entered

• View all active transactions. Displays transactions that have not been shipped (locked) that were started on the current workstation. A password is required to display ALL active transactions on all workstations.

• Total field– total for sale. This is updated each time a change is made.

• Due field– amount Due for sale or available on a Credit. This is updated each time a change is made.

• P and P field– enter amount for Postage and Packaging if any.

• Invoice discount field – apply a discount to every item in the invoice. Can be overridden on an item basis using the item discount field for a line item.

• Void Sale - Removes all items and returns them to Inventory. Clears all payment records associated with the record to zero. BEWARE!!! Can cause anomalies in sales histories.

• Deactivate (LOCK) current transaction (Non Express POS interface only) - Sets the shipping date and locks so that the record cannot be modified. Payments can still be processed for it. Printing automatically deactivates transactions.

• Goto Trans field – to display any transaction enter the ID in this field and press Enter.

• Reactivate (UNLOCK) current transaction (Non Express POS interface only) - Clears the shipping date and resets all payments to zero. Unlocks so that the transaction can be modified.

• Stock (F10) - do search for an item in the Inventory database. Useful if customers asks about a title

• Contacts (F12) – find customer record and display sales, requests, awards history for the customer that is displayed in the customer field.

• Active – show all current Active sales for this terminal. Displays all parked sales, if any.

• Link to a contact – link the current transaction to a customer in the database. Can create a new customer record if they do not already exist. Note that items already invoiced that are on hold for the customer to be linked will not taken off hold retrospectively.

• Stockid/Details – to view details of any line item in the current invoice click the corresponding Stockid button. Full details are displayed and the operator can drill down further to view full supply history, sales history, and other information relating to the item

• Item Quantity/Price/Discount – these can be modified when the invoice is ACTIVE (fields will appear in different colour and can be modified.). Click in corresponding field to modify.

• Tax subsidy applied? – Set or clear the tax subsidy. The properties of this subsidy can be set from the Main Switchboard – User Options – Tax Setup - Setup subsidy. If enables you can apply/clear the subsidy on an item by item basis.

• Transaction Operator/Workstation (Non Express POS interface only) – Top left status window. Displays the current operator and workstation and the operator and workstation that the transaction was started on.