You can specify several ways for numbering records in the output. These include omitting numbers, including catalogue entry numbers or numbering sequentially from a specified start number.

Note: Catalogue entry numbers are useful for tracking records in hardcopy catalogues or lists that you have sent out to customers. When you output a catalogue you are prompted with a message asking if you wish to publish the catalogue. Answering Yes will result in entry numbers being recorded in the entry number field for each record. These entry numbers can then be used to track items in catalogues or lists. This is especially useful when customers order several items from a catalogue. The correct record can be easily retrieved using the entry number instead of the Author or Title. Note: you must include the entry number field in any output format when you want entry numbers to be output.

Your options for numbering Catalogue outputs are:

Working on the Output Format Form you can specify

• No numbering: omit the entry number field from the fields to include in the format and un tick the Number Output Sequentially box. No numbers will be output with the records.

• Sequential numbering: omit (or, if included, remove) the entry number field and tick the Number Output Sequentially box. Enter the start number in the field provided. The default start number is 1. Records will be sequentially numbered starting with the number entered.

• Catalogue Entry numbers: include the entry number field in the format and clear the Number Output Sequentially box. When outputting records using this format you will be prompted for a start number. The default start number is 1.